Have you ever wondered what do you spend most of your working time on? What is your plan when you start your day? People tend to begin with easier tasks and then move to more complicated ones (in their opinion), thus more time-consuming ones. But how do we define which task is more complicated? Seems that it is not so difficult to estimate the timing, however, it is also crucial to understand whether the time you spend on a certain task is justified.
Today, many companies use time tracking applications and services as a lot of them switched their staff to remote work due to the pandemic. However, many organizations used time tracking and reporting services long before COVID-19 hit the globe and locked it for months.
In our today’s article, we are going to share the Agiliway team experience of working on a SaaS solution that transforms the cleaning industry to the extent that it is an easy and pleasant experience for the management, the staff, and the clients.
Keep your team on track
Time tracking has become inextricably linked to the modern business operation process. Most companies utilize a variety of applications to check the performance of their staff or their own, hence, estimate the overall productivity and time spent on a certain task. Regardless of the position, it is paramount to keep track of the daily activities. Time tracking applications that are used in lots of industries have extended to multipurpose tools that do not help to follow the status of a certain task solely. Service providers worldwide seek the most advanced and comprehensive solutions that allow having all the information stored in one place.
The initial idea of our client was to create a simple but ambitious project which would come in handy for the cleaning companies. The goal was to establish a service that will track the team location, check the list of assigned tasks, and their status. Today, however, this is a multifunctional system that went beyond the idea of simple time tracking. The product eventually evolved into separate apps that offer a vast scope of options and services for management, employees, and clients.
Management of the Tasks & Live Time Recording
The application allows the cleaning service staff to log their time directly to the app through their smartphones after scanning the QR-code. All the assignments are listed in the calendar which is shared with the manager and the staff, hence, there is no need to make numerous phone calls to clarify things out. All working hours are recorded and become visible in the app. Moreover, it has the function of adding photos and comments, which also appear in the app right away.
Another feature allows employees to view their working time, to check in with the hours spent, vacation schedules as well as obtain detailed information regarding their payments per the job done. Moreover, the GPS-tracking system, once you complete and close the task, makes up a route to your next scheduled location.
Creating Checklists for Authorized Assignees is another important feature in case an employee is absent from work and a substitute is required. Again, there will be no need in calling and trying to reach out to the person. Managers can reassign the tasks or whole checklists to another employee within a few clicks. It is convenient, easy, and time-saving.
Our recent activity in the project
Besides participating in the discussions regarding the architecture of the platform, Agiliway software engineers are currently involved in the development processes for
- Data import through Excel,
- Time tracking functionality update,
- Push notifications development utilizing Firebase,
- Azure Action function implementation by leveraging them to make them accessible for multiple apps and devices.
As this is an ongoing project, the new tasks are constantly discussed and analyzed for the next stages of future releases. Therefore, there are a lot of new features and functionality to be implemented and introduced.
Within the past three years, the number of tasks performed for the time management solution is immense. As to the business value provided to our client, the Agiliway team helps to
- Timely deliver the requested updates and solutions that improve the overall functionality of the application
- Fix the occurring bugs
- Consult regarding the architecture of the platform
The benefits of time tracking are there on the surface. They do not only let you receive insight into your personal and business time spending. Applying time tracking services into the daily operations of an organization can also improve the work quality, reduce costs, and enhance productivity. Accumulating all the necessary information allows organizations to overview the internal processes and introduce changes that will skyrocket the business.
The web application for cleaning organizations is a great tool for both time and staff management. It contains a vast number of data regarding the employees (driver’s license, sickness information, etc.), their schedules, locations, client’s details, checklists, real-time recording, sharing photos and comments to a task, view all the details of the working hours, vacations, and many more.
Introducing time tracking and management service in an organization is viewed today as one of the utmost important components of successful business conduct.