IT project tips and tricks 13 | 11 | 2023

How to Succeed Using the Best Practices in IT Outsourcing

In response to evolving market demands and competition, contemporary outsourcing service providers aim to deliver more than just cost-efficient terms of cooperation and robust results to clients.

When a business decides to outsource a project, it transcends mere budget considerations. Opting for outsourcing enables organizations to establish mutually beneficial professional relationships characterized primarily by two key components: management transparency and the development team’s dedication.

While outsourcing service providers offer substantial benefits, there are still multiple challenges business owners may encounter. Adhering to the best IT outsourcing practices can work wonders, minimizing the risk of unsuccessful outcomes.

This post delves into the top IT outsourcing practices to consider in 2024 and beyond. Following these practices ensures a successful IT outsourcing journey. If you plan to outsource your project, this article is for you.

Defining Project Objectives

Before you hop on board with outsourcing, articulate project objectives. Justifying the need for a service provider requires a thorough understanding of project requirements. Defining these requirements before partnering with a third-party service provider streamlines the development process, saving time and preventing errors.

Your plan should encompass project details, internal contacts, budget overview, deadlines, performance expectations, required tools and skills, and more, depending on the project type.

Engaging in Effective Daily Communication

Effective communication is paramount for success and skipping it may make achieving goals challenging. When choosing to outsource, ensure seamless interaction with offshore developers. This facilitates timely project delivery and meeting deadlines consistently. Keeping up with your remote development team is a pivotal strategy for monitoring and ensuring the success of the outsourcing process.

With the rising demand for software and mobile applications, complexity follows suit, aligning with user requirements. Projects frequently involve intricate tasks, underscoring the importance of establishing robust communication between you and your outsourced team within the company. This step is crucial for navigating smoothly through the complexities and ensuring project progression.

Going for a Well-Matched Service Provider

Ensure the chosen outsourcing service provider comprehends your project needs and possesses the expertise to implement them effectively. The third-party provider’s offer should align with your company’s culture and objectives.

So, what qualities are crucial for succeeding in IT outsourcing? Your perfect partner offers efficient turnaround time, utilizes the latest technologies and resources, demonstrates openness to our organization’s work culture, upholds security and confidentiality, is transparent throughout the entire process, and possesses the skills and knowledge your project requires.

Picking the Most Suitable Outsourcing Model

Selecting the right engagement model poses a challenge for many businesses. However, it is crucial to invest sufficient time in this decision-making process to choose the model that aligns with your project requirements. Among the most popular models today are the remote development model, dedicated team model, and managed projects model.

The dedicated team model allows you to establish a new team of developers who will collaborate with you in your time zone, providing you with full control over the team.

On the other hand, opting for the remote development model means that the service provider will supply skilled and experienced developers for your project, treating them as part of your internal team.

And, finally, selecting the managed project model entails entrusting the entire handling of your project to the development team right from the project’s start.

Consider Hidden Costs

Businesses, especially startups, can often overlook hidden costs. Ensure that the service provider’s contract accurately outlines all associated costs. To avoid “surprise” charges, discuss all the aspects of cooperation with a chosen partner including potential additional fees for researching the niche of your product, transferring product rights and knowledge to your in-house team, etc.

Ensuring Data Security and Regulatory Compliance

Prioritize data security and regulatory compliance. Establish clear agreements for security standards, ensuring operations align with industry benchmarks and legal requirements. Verifying whether the outsourcing partner adheres to the best security practices will minimize the risk of data breaches. Once you’ve selected the appropriate service provider, establish service level agreements (SLAs) for security to ensure that operations align with business standards and maintain advanced protection.

Nevertheless, don’t overlook the need to verify whether the service provider meets data security benchmarks specific to the targeted market. For example, if outsourcing to the European Union, ensure compliance with GDPR requirements. Similarly, if outsourcing healthcare software applications to the US market, confirm that your service provider is HIPAA compliant.

Research Your Future Service Provider’s Portfolio

When entrusting your project to a third-party service provider, ensure to review their past projects to assess whether they align with your expectations regarding project quality. If, even after examining their portfolio you remain hesitant, consider requesting a brief where you can discuss the fundamental outline of the work scope. At this stage, you shall know whether or not this is the right partner for you.

A potential partner genuinely committed to your project and invested in your business will offer a preliminary MVP idea as well as give you insights into their approach to addressing your needs.

Address Cultural Differences

Recognizing and addressing cultural differences between parties involved in outsourcing relationships is another important, yet frequently overlooked, subject. Every business owner realizes the presence of a cultural gap and successful business owners learn how to align with it. Before signing the contract, discuss all details regarding national days off, holidays, etc. on both sides. This will help avoid miscommunication and set the project delivery dates without disrespecting each other’s cultures.


Implementing these best practices enhances cost-efficiency, accelerates development, and concentrates on key business tasks. Choosing a reliable service provider mitigates early-stage expenses. If you’re considering outsourcing, seize the opportunity to engage a reputable software development service provider and initiate your project promptly.

If you believe there are additional IT outsourcing practices we should include, we welcome your input!

READ ALSO: 5 Ways to Successfully Outsource Software Development

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